What Virtual Personal Assistants Do
“Virtual Personal Assistant” is a broad term that describes any job with the primary purpose of helping execute any number of day-to-day operations at a business, state agency, or other organization..
Things you’ll need,
- Organized work space
- Filing system for documents
- Computer
- High-speed Internet access
- Microsoft Office
- Printer
- Dedicated business phone line – either landline or cell phone
- VOIP program like Skype
- Basic office supplies – envelopes, paper, stamps, scissors, glue
Duties
Virtual Personal assistants typically do the following:
ü Maintain paper and electronic filing systems for records and messages
ü Route and distribute incoming mail and email
ü Answer routine letters and email
ü Reply and attach files to incoming messages
ü Correct spelling and grammar to ensure accuracy
ü Operate fax machines, videoconferencing and phone systems, and other office equipment
ü Use computers for spreadsheet, word processing, database management, and other applications
ü Complete forms in accordance with company procedures
The following are types of Virtual Personal Assistants:
Executive secretaries and executive administrative assistants
Legal secretaries
Medical secretaries
Secretaries and administrative assistants, except legal, medical, and executive
Virtual assistants work from a home office.
Instructions:
1) Determine if you have the right environment to become a virtual personal assistant. Virtual assistants are individual contractors who usually work out of their home office. You must have the proper equipment in order to fulfill the tasks that will be required of you.
2) Determine if you have the right computer skills to become a virtual personal assistant. A personal assistant not only must have excellent email and phone skills, but also must be proficient in computer skills such as word processing, data management and bookkeeping. You should be up to date on all methods of Internet communications including Skype, instant messaging and social media platforms such as Twitter, Facebook and MySpace.
3) Make sure that your personality and character traits go well with the job of being a virtual personal assistant. Assistants need to be meticulously organized and excellent at keeping track of many different types of information and files. You need to be quick-thinking, enjoy multitasking and be confident in your ability to provide support to your clients.
4) Once you have ascertained that you have what it takes to be a virtual personal assistant, it is helpful to get certification and join an acknowledged organization such as the International Virtual Assistants Association. Certification proves that you have the skills necessary to be a virtual assistant, and being a member of a recognized association provides you with further credibility and merit.
5) Advertise your services on contracting sites such as:
You can bid on projects for people who are looking for a virtual personal assistant. You can also set up a business website to advertise your services. Whether you bid on individual projects or set up your own dedicated site, be sure to showcase all of your skills and provide a clear reason why you would make an excellent virtual personal assistant.
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